Setup Lock
11:00 AM
All vendor & tabler stations fully set and staffed. No setup activity once doors open.
Program Window
6 Hours
Opening · 5 concurrent breakout tracks across 3 venues · transition · concert.
Hard Deadline
6:00 PM
Theatre fully empty. Overage charges Bobby & Canvas Institute directly.
Load-in, Setup & Doors
9:30 AM — 12:00 PM| Time | Activity & Details | Owner / Location |
|---|---|---|
| 9:30 AM90-min window |
Volunteer, Staff, Vendor & Tabler Check-In
All volunteers, staff, vendors, and tablers arrive for check-in, briefing, t-shirt distribution, and station assignments. Vendors and tablers report directly to their assigned locations to begin setup.
|
Volunteer Lead Lobby check-in desk |
| 10:30 AM90 minutes |
NAACP Education Committee Convening Private
Small, invite-only convening hosted by the NAACP Education Committee for approximately 20–25 leaders. Held in a private room separate from main Summit setup and attendee flow. Self-contained side activation — will not interfere with general programming.
|
NAACP Liaison Private Room · off main flow |
| 11:00 AMHard lock |
Vendor & Tabler Setup Deadline Setup Lock
All tables, vendor stations, and activations must be fully set up and staffed by 11:00 AM. No setup activity once doors open at 11:30. With 800+ RSVPs confirmed, the door-opening window will be high-volume and fast-moving — the venue must be presentation-ready before attendees enter.
|
Vendor Manager All floor stations |
| 11:30 AMDoors open |
Doors Open — General Admission Live
General attendee arrival, registration check-in, and pre-program activities. All vendor stations and tables are live at this point.
|
House Manager Theatre Lobby |
Opening Programming
12:00 — 1:00 PM| Time | Activity & Details | Owner / Location |
|---|---|---|
| 12:00 PM60 minutes |
Opening Programming — Introductions & Awards
Welcome, opening remarks, recognition of partners and honorees, and award presentations — including the award to the Richmond County DA's Office.
|
Program Director Main Stage · St. George Theatre |
Breakout Sessions & Lunch
1:00 — 2:30 PM| Time | Activity & Details | Owner / Location |
|---|---|---|
| 1:00 PM90 minutes |
Concurrent Workshops & On-Site Lunch
Concurrent workshops with lunch served on-site at each breakout location so students stay in place. Five tracks running simultaneously across three venues — see breakout below.
|
Workshop Leads 3 venues (see below) |
| 2:30 PM30 minutes |
Transition to Concert Be Seated by 3:00
Workshop wrap-up, room reset, and return travel from off-site locations. All attendees must be seated in the main theatre by 3:00 PM.
|
Stage Manager All venues → Main Theatre |
Workshop Tracks × 5
01
AI Literacy
02
Financial Literacy
03
Clean Energy Careers
04
Workforce Development
05
Civic Engagement
Venues × 3
Primary
St. George Theatre
Multiple rooms — primary site
Off-Site · Shuttle Required
Staten Island Borough Hall
Off-site breakout location
Off-Site · Shuttle Required
YouthBuild
Off-site breakout location
The Concert
3:00 — 5:00 PM
01
DJ Drewski
Headlining Set
02
41 — Kyle Rich
Featured
03
41 — Jen Carter
Featured
04
41 — Tata
Featured
05
Student Performer Slots
Opening · Interstitial
Student performer slots are folded between featured acts to spotlight youth talent throughout the program.
Production: Theatre seating only — no floor activations during concert. Vendor stations remain live in the lobby for departure flow.
Production: Theatre seating only — no floor activations during concert. Vendor stations remain live in the lobby for departure flow.
Dismissal, Cleanup & Meet-and-Greets
5:00 — 6:00 PMHard Deadline · Theatre Fully Empty
5:00 – 6:00 PM
Any time past 6:00 PM results in additional charges to Bobby and Canvas Institute. This window covers attendee dismissal from the theatre, full venue cleanup and breakdown across all Summit locations, and designated staff and volunteer meet-and-greets with the featured artists.
Presented with our Partners & Sponsors
In alphabetical order
